Step By Step Guide
1. Login
a. Find the User Login block in the left column as pictured below:
b. Enter your User Name and Password
c. Press the Login button
c. Press the Login button
2. Create Content
a. After you have logged in, look at the bottom of the left column and you will see a new block with your user name as the title. In the example below, the User Title is "Partner".
b. Click the link that says "Create Content".
3. Create Event
a. You will be taken to the Create Content page as shown below:
b. Click the "Event" link on this page. This will take you to the Create Event page.
4. Create Title
In the field shown above, enter the title of your event. Please do not use all capital letters so we can keep our format consistent.
5. Create Site Partner(s)
In the field shown above, enter the title of your organization. You must be a registered Partner with Get Outdoors Florida! Please do not use all capital letters so we can keep our format consistent. If there are multiple partners for this event, you can enter two in the provided fields, and then hit the Add Another Item button if you need more.
6. Provide Vocabulary Terms
a. County - Select the County where your event will be located. Note that you can select multiple counties in this field by holding the CTRL key on your keyboard while clicking on each county you wish to select.
b. Event Activities - Select the activities associated with your event.
Note that end-users will be able to filter map results using each of these vocabularies. Be sure to choose correctly so your event will display for someone filtering their map display.
b. Event Activities - Select the activities associated with your event.
Note that end-users will be able to filter map results using each of these vocabularies. Be sure to choose correctly so your event will display for someone filtering their map display.
7. Create Body
a. The field shown below is where you want to put the full description of your event if you know HTML code. Type everything into this field as you would in an HTML editor or notepad. Please be sure to enclose your text with paragraph tags even if you only have one paragraph of content. If you do not know HTML code, please continue to the next section.
b. If you do not know HTML code, then you will want to use the rich text editor. Click on the link below the Body field window that says "Switch to rich text editor" as shown above. Doing so will open the rich text editor as shown below.
c. The rich text editor is a What You See Is What You Get (WYSIWYG) editor. Begin by familiarizing yourself with all the capabilities it has by hovering your cursor over each button at the top of the editor. Simply type in your event description text then format it as needed using the different buttons the rich text editor provides.
d. If you wish to include images in this Body field, you will first need to upload your images to the server using the File Attachments instructions provided later on this page. Once you have attached your image file to your event page, the system will provide you with the URL to use to display your image. You can then use that URL either in your own HTML code or when inserting an image using the rich text editor.
d. If you wish to include images in this Body field, you will first need to upload your images to the server using the File Attachments instructions provided later on this page. Once you have attached your image file to your event page, the system will provide you with the URL to use to display your image. You can then use that URL either in your own HTML code or when inserting an image using the rich text editor.
8. Input Format
Please skip the above setting on the Create Event page. You do not need to change the input format when creating this field. Doing so may cause problems with the display of the Body field. By default, this is set to allow Full HTML coding.
9. Create Teaser Text
a. The field shown below is where you will put the short description or teaser text for your event. Generally you can use the first paragraph of your full description from the Body field above. What you include in this field will be shown on the Upcoming Events and Past Events page of our website as a summary of your event to encourage people to click on the link to see all the details of your event.
b. As with the Body field above, you can enter HTML code in this field or switch to use the rich text editor. Please do not include any images in this field. If you are entering your own HTML, please be sure to enclose your text with paragraph tags even if you only have one paragraph of content.
10. Input Format
Please skip the above setting on the Create Event page. You do not need to change the input format when creating this field. Doing so may cause problems with the display of the Teaser Text field. By default, this is set to allow Full HTML coding.
11. Date (first date field)
a. The date settings must be entered twice in separate sections. This is because different site functionality keys off different versions of the date field. While this is a minor inconvenience to have to take a few extra seconds to enter this information twice, the functionality gained by doing so is well worth the extra effort.
b. Start date - Going back to the main sections for entering your event dates, you will see a second section as shown again above. In the Start Date field use the dropdowns to select the month and time your event will start (same as the From date above). Then type in the day and year in the fields provided.
c. End date - First be sure to check the box that says "Event has end date". Then use the dropdowns as above to select the month and time your event will end (same as the To date above). Then type in the day and year in the fields provided.
c. End date - First be sure to check the box that says "Event has end date". Then use the dropdowns as above to select the month and time your event will end (same as the To date above). Then type in the day and year in the fields provided.
12. Notifications
Leave this checkbox unchecked if you want users that have subscribed to receive event updates to receive notification that your event has been created or edited. You will want to check this box whenever you do minor updates to your event that do not change vital information. That way you don't send a notification with every edit and only use this feature for edits that change vital information about the event.
13. Date (second date field)
a. From date - In the From date field above, click the area where the current date is showing. A monthly calendar pop-up will appear. Within this pop-up, choose the Month and Year of your event using the two drop-downs at the top. Click on the Day of your event in the display. When you do so, the pop-up will collapse and the date you have chosen will populate this field. Then proceed to the time area to the right. Click first on the hours. When that field is highlighted, change the time by typing in your new hour for the start of the event. Repeat this step for the minutes field. Then lastly click on the AM/PM list and change as needed by typing over it when it is highlighted.
b. To date - In the To Date field, repeat steps to enter the date and time of when your event will end.
c. Repeat - If your event is a repeating event that takes place, for example, once a month, you can designate that it should repeat in our events calendar by using the Repeat feature in this first date field. Start by clicking where it says repeat in the image above. That will expand the Repeat features to appear as shown in the image below.
b. To date - In the To Date field, repeat steps to enter the date and time of when your event will end.
c. Repeat - If your event is a repeating event that takes place, for example, once a month, you can designate that it should repeat in our events calendar by using the Repeat feature in this first date field. Start by clicking where it says repeat in the image above. That will expand the Repeat features to appear as shown in the image below.
d. Frequency - In the frequency dropdown, choose the numerical representation for the frequency designation for the Repeat feature. For example, if your event happens every month, you would choose the number 1 in this field.
e. Period - In the period dropdown, choose the time period for the frequency designation (day, week, month, year). In the example above with an event occurring once a month, you would choose month in this field.
f. Until - In the until field, enter the date in mm/dd/yyyy format that the repeat feature should extend out to. So if your event will repeat once a month but will stop at the end of the year, you would enter 12/31/20xx in this field to tell the repeat feature to stop at that date.
g. Advanced - If your event repeats, but do so with a more complex pattern than just daily, weekly, monthly, or yearly, you can expand the Advanced selection to see more option as shown in the image below.
e. Period - In the period dropdown, choose the time period for the frequency designation (day, week, month, year). In the example above with an event occurring once a month, you would choose month in this field.
f. Until - In the until field, enter the date in mm/dd/yyyy format that the repeat feature should extend out to. So if your event will repeat once a month but will stop at the end of the year, you would enter 12/31/20xx in this field to tell the repeat feature to stop at that date.
g. Advanced - If your event repeats, but do so with a more complex pattern than just daily, weekly, monthly, or yearly, you can expand the Advanced selection to see more option as shown in the image below.
h. Month/Day of Month/Day of Week - Use these three selection boxes to designate when your events repeat. For example, if your event takes place on the 1st and the 15th of every month, you would select all the months in the Month field, 1 and 15 in the day field, and leave the Day of Week field set to Any (again, hold down the CTRL key on your keyboard to select multiple options within each field). Or another example, if your event takes place on the first Thursday of March, June, September and December, you would select those months in the Month field, leave the Day field set to Any, and select First Thursday in the Day of Week field.
i. If you need to stop the repeat on specific days, expand the Except selection to reveal the field shown below.
i. If you need to stop the repeat on specific days, expand the Except selection to reveal the field shown below.
j. Exceptions - Enter the days you would like to omit from the repeating feature here. For example, if your event takes place once a month during every month except for June, you would enter that information as detailed above using the Repeat and Advanced functions, but then you would add the June date into this field to prevent the system from including that specific date. You can enter any number of exception dates into this field.
k. If you need to add dates to the Repeat feature, expand the Additional selection to reveal the field shown below.
k. If you need to add dates to the Repeat feature, expand the Additional selection to reveal the field shown below.
l. Additional - Enter the days you would like to add to the repeating feature here. For example, if your event takes place once a month during every month except for June, but occurs twice during June, you would enter that information as detailed above using the Repeat and Advanced functions, but then you would add the needed second date in June into this field to force the system to include that additional date. You can enter any number of additional dates into this field. This is the field you will want to use if your event dates repeat, but do not have any logical order to when they repeat and are just on random dates.
14. Website URL
Enter the URL for the website where people can go to get more information about your organization or the event. In this field, you must supply the URL in the HTML code for it to display as a clickable link. To do so, copy and paste the code below:
http://www.yourwebsite.com. Paste this code in the Website URL field on the Create Event page. Make sure you replace "yourwebsite.com" with the correct URL in both places. Also change the text within the title field.
http://www.yourwebsite.com. Paste this code in the Website URL field on the Create Event page. Make sure you replace "yourwebsite.com" with the correct URL in both places. Also change the text within the title field.
15. Input Format
Please skip the above setting on the Create Event page. You do not need to change the input format when creating this field. Doing so may cause problems with the display of the Website URL field. By default, this is set to allow Full HTML coding.
16. E-Mail Address
Enter the E-mail address where people can send questions or comments to get more information about the event. In this field, you must supply the E-Mail Address in the HTML code for it to display as a clickable link. To do so, copy and paste the code below:
e-mail@yourwebsite.com. Paste this code in the E-Mail Address field on the Create Event page. Make sure you replace "e-mail@yourwebsite.com" with the correct URL in both places.
e-mail@yourwebsite.com. Paste this code in the E-Mail Address field on the Create Event page. Make sure you replace "e-mail@yourwebsite.com" with the correct URL in both places.
17. Input Format
Please skip the above setting on the Create Event page. You do not need to change the input format when creating this field. Doing so may cause problems with the display of the Website URL field. By default, this is set to allow Full HTML coding.
18. Location
a. To enter the location of your event, first expand the Location field by clicking Location as it is shown below.
b. After expanding the Location field you will see additional fields as shown in the image below.
c. Location Name - In this field you want to enter the proper name of the venue/facility where the event is taking place. You do not want to put your event name here.
d. Street - Enter the physical Street Address of your event location here.
e. Additional - This is a second address field. Use this to enter things like "Suite 450" or "Building B" or anything in addition to the street address that end users will need to find the event.
f. City - Enter the City of your event location here.
g. State/Province - Enter the State of your event location here. If you begin by typing Fl, the system will bring up the Florida option for you to select to populate this field.
h. Postal Code - Enter the postal/zip code of your event location here. +4 Zip Codes are allowed.
i. Country - Select the country of your event location here. United States is already selected as the default.
j. Phone Number - Enter a phone number where information about your event can be obtained. This field is not required.
k. FAX Number - Enter a FAX number where your event coordinator can be reached. This field is not required.
l. Below the FAX Number field, you will see a map. After you save your event later in this process, if you return to edit your event, this map will display a marker in the correct location. Disregard this map for now and continue to the fields below the map as shown below.
d. Street - Enter the physical Street Address of your event location here.
e. Additional - This is a second address field. Use this to enter things like "Suite 450" or "Building B" or anything in addition to the street address that end users will need to find the event.
f. City - Enter the City of your event location here.
g. State/Province - Enter the State of your event location here. If you begin by typing Fl, the system will bring up the Florida option for you to select to populate this field.
h. Postal Code - Enter the postal/zip code of your event location here. +4 Zip Codes are allowed.
i. Country - Select the country of your event location here. United States is already selected as the default.
j. Phone Number - Enter a phone number where information about your event can be obtained. This field is not required.
k. FAX Number - Enter a FAX number where your event coordinator can be reached. This field is not required.
l. Below the FAX Number field, you will see a map. After you save your event later in this process, if you return to edit your event, this map will display a marker in the correct location. Disregard this map for now and continue to the fields below the map as shown below.
m. Latitude/Longitude - If you have the exact coordinates of your event location, you can enter them in these fields. After you enter exact coordinates in these fields, the map displayed above these fields will add a marker in that location immediately. If you do not know the coordinates of your location, you can leave these fields blank and the system will generate your marker location from the supplied address information entered above.
19. Admission Fee
If your event has an admission fee, enter the price here.
20. URL Path
a. To enter the URL path to your event page, first expand the URL path settings field by clicking URL path settings as it is shown below.
b. After expanding the URL path settings field field you will see an area as shown in the image below.
c. In this field, you will want to copy and paste your Event Title. After you have your Event Title duplicated in this field, be sure you remove any special characters that are present. Characters such as forward or backward slashes, percent signs, ampersands, asterisks, punctuation marks, etc. should be removed. Underscores and hyphens are acceptable.
21. File Attachments
a. If you wish to include image or document files with your event, either by including them within the body field or by linking to them within the body field, you will need to first attach them to the event. To attach files to your event page, first expand the File attachments field by clicking File attachments as it is shown below.
b. After expanding the File attachments field field you will see an area as shown in the image below.
c. To upload a file from your computer to the server, click on the Browse button where it is shown above. This will open a window where you will navigate to the file on your system. When you find the file you wish to attach to your event, double-click on it. The file you chose will now appear in the Attach new file: area.
d. Confirm that the file you selected is the correct file, and then hit the Attach button. After you hit the Attach button, you will see this field change to display as shown in the image below.
d. Confirm that the file you selected is the correct file, and then hit the Attach button. After you hit the Attach button, you will see this field change to display as shown in the image below.
e. In this area, the selected file will be shown under Description. The List checkbox should be selected. If you chose the wrong file or wish to remove this file as an attachment at any time, you can check the Delete box, uncheck the List box, and then Resave the event.
f. File attachment URL - Make note of the URL shown in small text under the file name in the Description area. That URL is the direct location of your file on the server to be used in HTML code to display this file or to link to this file.
g. Attach new file - If you have additional files that you wish to attach to your event, use the Attach new file area the same way you did above and you can add as many files as you need by repeating this process.
f. File attachment URL - Make note of the URL shown in small text under the file name in the Description area. That URL is the direct location of your file on the server to be used in HTML code to display this file or to link to this file.
g. Attach new file - If you have additional files that you wish to attach to your event, use the Attach new file area the same way you did above and you can add as many files as you need by repeating this process.
22. Enable Signups
a. If you wish to enable Signups on your event page, first expand the Signup settings field by clicking Signup settings as it is shown below. Signups is a feature that lets end-users supply their e-mail and phone information so you can notify them of further details about your event should they become available later. Signups can also be used to let end-users volunteer to assist with your event. The Signups feature will also automatically send a reminder e-mail to everyone that signs up 24 hours before the start time of your event. This reminder notice is often the primary use of the Signups option. If you enable Signups for your event, then it would be best for you to include a mention of how Signups will be used in the Body field of your event. That way people will know what they are signing up for when they see the Sign up option below the body on the Event page.
b. After expanding the Signup settings field field you will see an area as shown in the image below.
c. Click the Enabled radio button to allow end-users to Signup for your event. Never check the box that says "Users can sign up for this event from the user registration form." We will have far too many events on this website for this feature to be utilized without making the registration form completely unwieldy. So please do not check this option for any event Signups.
23. Save/Preview
a. Save - If you are satisfied that you have properly completed all steps above, you may Save your event by clicking the Save button at the bottom of the page as shown above. Saving the Event will make it live on the website, so make sure everything is completed properly before taking this step.
b. Preview - If you are unsure if you have done everything correctly, then you should Preview your event before Saving it. To Preview your event, simply click the Preview button next to the Save button at the bottom of the page as shown above. After you click Preview, you will be taken to a page that will show how your event will display on its page. An example of what this preview area will look like is shown in the image below.
b. Preview - If you are unsure if you have done everything correctly, then you should Preview your event before Saving it. To Preview your event, simply click the Preview button next to the Save button at the bottom of the page as shown above. After you click Preview, you will be taken to a page that will show how your event will display on its page. An example of what this preview area will look like is shown in the image below.
c. If everything here looks to be displaying correctly, scroll down to the bottom of this page and hit the Save button. Note that the am/pm settings on the time may be off in the Preview area. That is OK. When you hit Save, the time will display properly on the page regardless of how it appears in the Preview area.
24. Event Page
a. After you hit Save, the system will display your completed Event page to you. Go over everything on this page. At the top of this page, you will see View and Edit buttons as shown in the image below.
b. These buttons are visable only to you as a Partner that has been assigned the Partner role within the site's admin system. End users will not see these buttons when they view the page.
c. If you see anything done incorrectly on your Event page, click the Edit button at the top and you will be taken to the page that is organized and displayed in the same way as the Create Event page to edit all your fields. After you make all your edits, Preview and/or Save the event again and repeat this process until everything is displaying to your satisfaction.
d. If you have any difficulty with any of the instructions above or if any elements of your event are not displaying as expected, feel free to contact our Webmaster through our site contact form. Be sure to select the Webmaster category on the contact form.
c. If you see anything done incorrectly on your Event page, click the Edit button at the top and you will be taken to the page that is organized and displayed in the same way as the Create Event page to edit all your fields. After you make all your edits, Preview and/or Save the event again and repeat this process until everything is displaying to your satisfaction.
d. If you have any difficulty with any of the instructions above or if any elements of your event are not displaying as expected, feel free to contact our Webmaster through our site contact form. Be sure to select the Webmaster category on the contact form.